Circulation and Membership

Category of Membership and Loan Period - All students, faculty members and employees of the Institute are entitled for the membership of the library. Their entitlements, in terms of number of books that they can borrow and the permissible loan period:-

Borrowing Facility

Category Number of Books Loan Period Fine (Beyond the Loan Period)
(Faculty and Staff)
Faculty,Scientists,Librarian, Finance Officer, Registrar , Equivalent Officers etc. 20 180 Days Re. 1.00 (per day)
Non-Faculty and Grade A Staff 12 180 days Re. 1.00 (per day)
Group B staff 07 90 days Re. 1.00 (per day)
Group C and D staff 04 90 days Re. 1.00 (per day)
Alumni Staff 02 30 days Re. 1.00 (per day)
Retired Faculty/Officers and Staff 02 30 days Re. 1.00 (per day)
Students (UG/PG/PhD)
UG
General Section=03
60 Days
Re. 1 (per day)
Text Book Bank=04
One Semester
PG
General Section=06
60 Days
Re. 1 (per day)
Text Book Bank=02
One Semester
UG(SC/ST)
General Section=03
60 Days
Re. 1 (per day)
ST/SC Book Bank=04
One Semester
Text Book Bank=04
One Semester
PG(SC/ST)
General Section=06
60 Days
Re. 1 (per day)
ST/SC Book Bank=04
One Semester
Text Book Bank=02
One Semester
Research Scholar
08
60 Days
Text Book Bank(One Semester)
Re. 1 (per day)
Physically Disabled Students
08
90 days
Re. 1 (per day)

Circulation Guideline & Rules

RULES FOR FACULTY/STAFF

  1. Member of the Institute staff desirous of loan privilege shall enroll himself/herself as a member of the Main Library IIT (BHU) by filling up the enrollment form obtainable from the Library. 
  2. Photocopy of appointment letter/ Confirmation letter and two recent passport size colored photograph required for library passbook.
  3. Passbook shall have to be produced by the members of the staff while borrowing or returning the books. In case books are required through an agent, a letter of authority mentioning the name of the agent and the name of the books required should be sent along with the passbook.
  4. If a book is not returned to the Library when due, no further books shall be issued to him until the overdue books are returned.
  5. The borrower shall be responsible for safe return all the books issued on his/her passbook.
  6. Reference books, bound volume of the journals, standards, etc, are issued only to faculty members.
  7. The borrower shall have to be submitted the Library passbook to the circulation staff for getting no dues certificate from the library.

RULES FOR STUDENTS:

  1. The students shall have to be produced their Institute identity card while borrowing books from the library. 
  2. The students are requested to return the books issued to them from the library within a stipulated time, failing which overdue volume will be charged @ Rs.1 per volume per day.
  3. Thesis, dissertations, CDS, Video Cassettes are not lent out of the library. Only after the permission from the competent authority, as a special case, it can be issued for overnight.
  4. The reader should check the book thoroughly for missing pages, chapter’s pictures, etc. while borrowing the book. If a book is found to be damaged or certain pages are missing, the borrower should get this statement recorded on the book, otherwise, he/she shall be held responsible for the damage, discovered at the time of returning the books. No book in damaged condition will be accepted from the reader/borrower. Mutilated or spoiled books will have to be replaced by the borrower.
  5. The borrowing facility can be withdrawn or restricted in case of misbehavior or misuse of the library.
  6. The students are requested to make sure that the email ID and contact number mentioned in the Library database is correct. The Library will not responsible if users are not getting reminder and issue/return confirmation through email due to incorrect email ID.

RULES FOR LOSS OF BOOKS

  1. Loss of book must be reported immediately to the Circulation counter.
  2. By requesting the circulation staff one can get the full details of the lost book (Acc No. Call No. author and title of book etc.)
  3. Show the lost book record to the acquisition section to know the full bibliographical details of the lost book and price of the book.
  4. One can replace the same book issued to them by the new copy of the same + due fine. However, the same edition or latest edition will be accepted. In no case, old edition or damaged/mutilated books will be accepted.
  5. If the book is out of print or not available in the market, the following charges will be applicable. [Price mentioned in the Accession Register (In case of foreign currency, the Reserve Bank conversion rate of the day) + Total no of pages @ Rs.1 per page]+due fine.