(For First Year UGD/IDD Students)

Important Dates:

UGD/IDD Semester-I
Candidates to report directly to the Hostel
July 24, 2017 (Monday)
July 25, 2017 (Tuesday) from 8.30 a.m. to 12.30 p.m.
Induction Programme (Orientation)
July 25, 2017 (Tuesday) at 4.00 p.m.
Diagnostic Test
July 26, 2017 (Wednesday) from 9.00 a.m. to 10.00 a.m.
Induction Programme**
July 26 - August 20, 2017


* Candidates are required to do profile registration online on or before 25.07.2017 and take a printout in duplicate of Online Profile Registration Form which shall be required at the time of registration in the Institute. The profile registration portal shall be opened on 20.07.2017 at 10.00 A.M. Also a link shall be provided for filling choices for the Creative Practice course. It is mandatory for all registered candidates to study this course in the Semester-I. The choices for Creative Practice Courses are – 1) CP111: Music – Instrumental; 2) CP112: Music – Vocal; 3) CP113: Dance; 4) CP121: Painting; 5) CP122: Sculpture and 6) CP123: Advertising. You will also fill the “Information for Medical Emergency Form” available online.
** The Induction Programme is mandatory for all UGD/IDD students.


Allocated Hostels:

For Boys
Name of Hostel
Branches to be accommodated
Room numbers will be displayed in due course
S. N. Bose
For Girls
Gandhi Smriti Mahila Chhatravas (Old)
All branches


Some Important Contact Numbers for Emergency Purposes:

Office (Person)
Contact No.
Office of the DoAA
Academic Section, IIT(BHU)
Council of Wardens
Chairman (Prof. Prabhakar Singh)
Visvesvaraya Hostel
Admin. Warden (Dr. G.S. Mahobia)
Warden (Dr. Senthil Raja A.)
Warden (Dr. P.C. Pandey)
S.N. Bose Hostel
Admin. Warden (Dr. Anurag Ohri)
Warden (Dr. Rajeev)
Warden (Dr. Amit Kumar Singh)
Gandhi Smriti Mahila Chhatravas (Old)
Admin. Warden (Dr. Medha Jha)
Warden (Dr. Akansha Dwivedi)


  1. You are advised to reach Varanasi at least a day before i.e. by Monday, July 24, 2017. You have been provisionally allotted accommodation in Visvesvaraya/S.N. Bose (For Boys) / Gandhi Smriti Mahila Chhatravas(Old) (For Girls). On arrival, you may contact the person on duty in the hostel to get your room opened. The formal allotment will be made by the Administrative Warden/Warden of the concerned hostel subject to your completing the necessary formalities.
  2. The IIT(BHU) and its Hostels are located on the BHU Campus approx. 3 Kms. from the Main Gate of the Banaras Hindu University, which is about 10 Kms. from Varanasi Cantt. Railway Station. Reception Counter at the BHU Main Gate will guide you in reaching to the allocated Hostel.
  3. You will be sharing the room with a student of your batch. Each one of you will be provided with basic furniture. You are advised to bring your own mattresses, pillows, bed sheets, towels, mosquito net, lock and key, etc. This is an indicative list only and specific needs may vary. Each room is provided with a ceiling fan. Though the weather up to September may be humid and warm, it would be appropriate to bring warm clothing for use during November to January. It would not be possible for the Institute to provide accommodation to the accompanying guardians/parents within the campus. They can arrange their own accommodation in hotels/lodges in the city, details of which can be searched on the internet or as convenient.
  4. After confirmed allotment of seat you will have to complete Profile Registration for which an on-line academic portal will be available on 20th July, 2017 from 11.00 a.m. onwards. After filling the Profile Registration Form alongwith choice for the Creative Practices courses and Medical Information online, you are required to submit two copies of the same at the time of registration on 25th July, 2017.
  5. You are required to bring the following Original documents alongwith one self attested photocopy for your Enrolment in the Indian Institute of Technology (Banaras Hindu University), Varanasi during Registration on Tuesday, July 25, 2017:
    1. Online Profile Registration in duplicate.
    2. Printout of the final Seat Allotment Letter from JoSAA.
    3. Original and one photocopy of Admit Card of JEE (Advanced)-2017.
    4. Duly filled Medical Examination Report (Annexure 8, as per format on JoSAA website).
    5. Class X (High School Board) Certificate + Mark-sheet.
    6. Mark-sheet and certificate of passing the qualifying examination.
    7. Valid Certificate of category in the prescribed format [OBC (NCL)*/SC/ST/PwD/DS] issued by a competent authority as given on JoSAA website.
    8. Attested photocopy of the page in their passport that contains the name, photo and nationality (Only for foreign nationals)
    9. Ten copies of your recent passport size photograph and 10 stamp size photograph.
    10. Original Migration Certificate and School Leaving/Transfer Certificate from the College/School last attended.
    11. Form-E [DECLARATION OF INCOME FOR FEE REMISSION] alongwith self-certified copies of 'Income Tax Return Acknowledgement' of father and mother both or guardian (in case parents are not alive) for the financial year ended on 31st March 2017 received from the Income Tax Department. OR An Income Certificate from revenue official not below the rank of Thasildar or Magistrate class I of the area where the father and/or mother/legal guardian of the student resides. Applicable for those students only, whose family income is < Rs. 5.00 Lacs.
    12. The Original receipts of all payments made for Seat Allotment and remaining balance fee of e-receipt.* Parents of candidates belonging to OBC(NCL) category are required to submit an affidavit on non-judicial stamp of Rs. 10.00.   Click here to download the format
    GE & OBC(NCL)
    SC & ST
    All PwD
    [GE, OBC(NCL), SC & ST]
    Total Fee at the time of Admission (First Semester)
    Rs. 1,20,700/- 
    (54,033/-)* (20,700/-)**
    Rs. 20,400/-
    Rs. 20,400/-
    Rs. 1,21,200/- 
    (54,533/-)* (21,200/-)**
    Rs. 20,900/-
    Rs. 20,900/-
    (Less) Fee paid at the time of Seat Acceptance
    Rs. 44,000/-
    Rs. 19,000/-
    Rs. 19,000/-
    Fee due to be paid
    Rs. 76,700/- 
    (10,033/-)* (Nil.)**
    Rs. 1,400/-
    Rs. 1,400/-
    Rs. 77,200/- 
    (10,533/-)* (Nil.)**
    Rs. 1,900/-
    Rs. 1,900/-
    * For those students, whose family income is < 5.00 and >1.00 lakh –1/3 of the tuition fee (2/3 exempted).
    ** For those students, whose family income is < Rs. 1.00 lakh – exempted from tuition fee.
    Facilities will be given subject to completion of Form-E
    Foreign nationals need to pay US $ 2000 per semester (all inclusive)


    1. An amount of Rs. 45,000/- [for GE, OBC-NCL, and foreign students] and Rs. 20,000/- [for SC/ST/GE-PwD, OBC-NCL-PwD/SC-PwD/ST-PwD] which was paid at the time of accepting your allotted seat is adjustable against Semester-I fee, as mentioned above in the table.
    2. All students shall have access to interest free loan under the Vidyalaxmi scheme (for more details visit website) for the total portion of the tuition fee payable.
    3. In addition to the above, every student has to pay per Semester Institute Mess Advance of Rs. 12000.00 (every semester).


  7. Please submit original of each Undertaking regarding ragging, duly completed and signed by you (Form-A) and your parent/guardian (Form-B), at the time of registration. Download from ‘The Principal Regulations on curbing the menace of ragging in higher education Institutions (Second Amendment) Regulations, 2013’ before submission of the Undertaking and read carefully. Ragging in any form is a punishable offence in IIT(BHU), Varanasi.
  8. Please submit an Undertaking in original, on the proforma (Form-C), regarding not going to banks of river/lake/waterfalls/ponds, use of intoxicants etc. in the concerned hostel, parties or elsewhere, duly completed and signed by you and your parent/guardian, at the time of registration.
  9. You may further note that keeping/using of motorized 2/3/4-wheelers in hostel premises is strictly prohibited, and as per rules any student found using motorized vehicles of above type, and in hostel/University Campus shall be subject to appropriate disciplinary action including expulsion. Please also submit enclosed undertaking (Form-D) regarding not keeping vehicle in the concerned hostel, as we are trying to make our campus as “Green Campus”, where your full support is solicited.
  10. There shall be a diagnostic test in Basic English on 26.07.2017 from 9.00 a.m. to 10.00 a.m. for those students, who scored less than 80% marks in English or for whom English was not an optional subject in the qualifying examination to test their reading, writing and comprehending abilities in English. Based on the result of the test, some students would be asked to register for “Basic English” course so that they do not have any problem in understanding the lectures.
  11. Induction Programme will start from the evening of 25th July, 2017. It includes Orientation, departmental visits, credit courses of Human Values, Creative Practices, Basic English and Physical Education, etc. On completion of Induction Programme on 20th August, 2017, the classes of other credited courses shall commence from 21st August, 2017. It is mandatory for all students to attend the Induction Programme. Time Table related to Induction Programme can be downloaded from the Institute website from July 20, 2017.
  12. Though the Institute’s class rooms, laboratories etc. are within walking distance from the hostels, many of our students normally use pedaled bicycles for quick movement within and outside the campus.
  13. You are required to deposit the admission fee and Institute Mess Advance, Rs. 12,000.00 (Rupees Twelve Thousand only) on the link provided at Fresher’s Information Portal on our Home Page. You are advised to keep your mobile, which was registered during JEE(Advance)-2017 for completion of Fee payment process.
  14. Students are advised to download and fill-up the State Bank account opening form, get it verified by the Admin. Warden/ Warden for opening an account in IT-BHU branch of State Bank of India. For more details click here
  15. If you are receiving any medical treatment/precaution, please bring relevant prescription(s) and health/test reports with you. These will help our physicians to attend to you in case of an emergency.
  16. Your admission is liable to be cancelled at any time during the course of study if:
    1. the candidate was born before October 01, 1992 (before October 01, 1987 in the case of SC/ST/PwD candidates).
    2. not Passed qualifying examination as per Information Brochure of JEE(Advanced)-2017.
    3. candidates should be within the 20-percentile of their respective Class XII boards or should have 75% (GE, OBC-NCL) or 65% (SC, ST, PwD) aggregate marks, irrespective of whether they completed Class XII in 2016 or 2017.
    4. it is detected that you have submitted false certificates/information or have concealed facts during registration.
    5. You are involved in acts of misconduct/indiscipline/ragging/breach of undertaking submitted.
In case you need any further help after arriving in our campus, please contact your Hostel Administrative Warden/Warden.
Disclaimer: This information is tentative and is liable to change at any point of time due to administrative reasons. However, detailed information will be sent to the candidates along with the offer letter, which will also be made available on website, shortly.