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ONLINE PROFILE REGISTRATION PORTAL FOR FIRST SEMESTER UGD/IDD STUDENTS - SESSION 2017-18  

PLEASE READ THE FOLLOWING INSTRUCTIONS BEFORE VISITING THE ONLINE PROFILE REGISTRATION PORTAL
Download instructions (PDF)


IMPORTANT NOTE: All the candidates will be required to submit two hard copies of online generated Profile Registration form at the time of physical registration at IIT(BHU), Varanasi on 25th July, 2017.


About the Portal

Students admitted to UGD/IDD programmes of the Institute do online Profile Registration using this portal. They also submit other necessary information. The general work-flow of online profile registration process is as follows:

Work-flow of online profile registration process



Step-by-Step Instructions for Online Profile Registration
Following are the step-by-step instructions you should follow to successfully complete your Profile Registration, and submission of your preferences for Creative Practice Courses and Medical Emergency From.

 

Step 1: Login to the Portal

1.1. Visit the Login page of the Portal by clicking the following links:



1.2. Enter your user name which will be: Your seven-digit JEE(Advanced)-2017 Roll Number. (For Eg: 4053286)

1.3.  Enter your password which will be: your JEE(Main)-2017 Roll Number (For Eg:19608226)

1.4.  After entering the password, click “login” to see the following page and it will take you to the change password page.

IMPORTANT NOTE: For login problems if any, you may please write to help.portal@iitbhu.ac.in. Please state clearly your full name, username and branch in your query email.


Step 2. Change Password

2.1. Enter your new password in both new password and confirm password fields and then click "update" to see the following page.



2.2. Click the small clipart image  in the right top corner of the Portal Dashboard and click on the “username” dropdown menu to view your "User profile page".



 2.3. The user profile page has a link for change password on the right top side and a link to "Registration Dashboard" in the bottom of the page.

 

Step 3. Go to Registration Dashboard


Click “Proceed to Registration/Result Display Dashboard” to see the Registration Dashboard (refer to the screen-shot below), in a new window and Click “New Registration” (for UGD/IDD freshers) to see your Profile Registration page.


Step 4. Profile Registration Page


On the top of your Profile Registration page (refer to the screen-shot below), you will find your default user name (For eg; seven digits roll no of JEE adv), your default programme name (For eg; 4-year B.Tech.: Mechanical Engineering), your programme level (For eg; I Semester), your JEE(Adv.)-2017 Roll No. and JEE(Main)-2017 Roll No.



Step 5: Fill Profile Registration form, Save, Upload Photograph, Select and lock "Creative Practice
        Courses", Select and lock "Medical Emergency Form" and L-O-C-K to Download PDF of Profile Registration


5.1. Fill in each item of the profile registration form carefully and all items are mandatory. Avoid entering quotes [ ‘ or “ ] in any fields. Enter your “Permanent Address”. Specify the proficiency of all languages you know. Then, enter your parents’ full name as they appear in your 10th certificate and your personal email ID. Please note that your category, gender, and date of birth will appear as default data and cannot be altered or edited. Fill in your “City and State” of birth and enter your academic details (10th and 10+2) and extracurricular information in the designated fields.
 
5.2. Under "Registration Information", Select the "Semester I" from the drop-down menu and fill the date of online profile registration, date of online fee submission of remaining Academic Fee to IIT(BHU) and online Bank e-receipt no. (Below 1.00 lakh income slab candidates should fill the seat acceptance fee number and date).

5.3. Then, enter carefully, the name and address of your local guardian in the designated fields.


5.4. After filling all the fields, SAVE/UPDATE your data and proceed to upload your photograph by clicking the “Upload your image” link. This will open a page for uploading your passport size photo.

The image file should be of following specifications for successful upload.
          a)      The file format of your photograph should be either .jpeg or .jpg
          b)      The file size should be less than 50kb
          c)      The width should be less than 300 pixels and the height should be less than 350 pixels.

Before you begin uploading your photograph, as per the above specifications, resize, change file extensions of your image file, using image editing tools like, Microsoft Office Picture Manager etc.

5.5. Browse the location of your image in your local disk and click “Upload” and then click “View uploaded image” to see the uploaded image of yours. Type “Y” if your image is properly uploaded, if not, type “N” which will take you back to image upload page, to re-upload your image of correct size.

5.6. Once you submit your image, click “Go back” to visit the Profile Registration page and click Update/Save, followed by 'display profile' to check the correctness of all information you have filled in.


5.7. After verifying all data, Click ‘Creative Practice’ to see the Course Selection page. (Refer to the screen-shot below). Enter your AIR and select your order of preferences of nine Creative Practice Courses. Click ‘Submit’ and View/Edit to change or modify your selections and Click “Submit”. Then, Click “Back” button provided at the right-top page to return on Profile page. (This will be submit your choices online, hard copy is not required)


You come back to Profile Registration page and click “Lock Creative” button to LOCK your preference of Creative Practice courses “Lock Creative”, then press F5 (Refresh the page) to see the text "Creative Practice Locked" in red. This is the final one time lock and you cannot edit your preferences again. The Screen-shot is shown as given below:


5.8. You will see the screen as shown above for the link of "Medical Information Form". By clicking 'Medical Information Form' button and you see the screentshot as given below. Enter your details in required fields and Click “Submit”. Then, Click “Back” button provided at the right-top page to return on Profile page. (This will be submit your form online, hard copy is not required)

You will return to Profile Registration page and click “Lock Medical Information Form” button to LOCK the filled “Medical Information Form”, then press F5 (Refresh the page) to see the text "Medical Information Locked" in red. This is the final one time lock and you cannot edit your preferences again.


5.9. After verifying again all data, you should lock the data by clicking “L-O-C-K”. This is one time lock for all profile information and you cannot edit your data again, once you have locked. Only locked data can be downloaded for your records.

5.10. Then, click “Download profile” to view the pdf of filled profile registration form (a sample form is shown below). Save this pdf in your local disk or print it for your records.


5.11. LOGOUT: Close this window, Go to the Portal Dashboard page and Click the small clipart image    in the right top corner and
           click “Log out”.



Important Note: Two copies of duly signed Profile Registration form along with original color photo (pasted, not stapled) should be submitted during physical registration on the notified date, i.e. on 25th July, 2017 for all First Semester UGD/IDD students. For any assistance and queries related to the online registration, you may write to help.portal@iitbhu.ac.in.

Please state clearly your full name, username and branch in your email.



Disclaimer: These information are tentative, liable for change at any point of time due to administrative reasons.